Office 365 Apps (Word, Excel, PowerPoint)

1. Introduction

• Office 365 includes essential productivity applications such as Word, Excel, and PowerPoint.
• These apps are available on your company laptop and also accessible online through your Office 365 account.
• Employees must use these official applications for all work-related documentation, reports, presentations, and spreadsheets.

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2. How to Access Office 365 Apps on Your Laptop

• Click the Start Menu and search for Word, Excel, or PowerPoint.
• Launch the application you want to use.
• Sign in using your company email ID if prompted.
• Your files can be saved locally or to OneDrive for secure cloud storage.

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3. Accessing Office Apps Online (Web Version)

You can use the web versions of Word/Excel/PowerPoint without installing anything.

Steps:

1. Open Chrome or Edge browser.
2. Visit: https://www.office.com
3. Sign in with your company email and password.
4. Click on Word, Excel, or PowerPoint to create or edit files online.
5. Files are automatically saved in OneDrive.

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4. Creating and Managing Documents

• Word – For letters, reports, manuals, meeting notes, templates.
• Excel – For data analysis, sheets, calculations, dashboards.
• PowerPoint – For presentations, training decks, project overviews.
• Always save your files with clear and meaningful names.
• Use company-approved templates when available.

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5. Collaboration Features

Office 365 apps support real-time collaboration:

• Multiple team members can edit a document simultaneously.
• Use Share to give access to colleagues (view or edit).
• Add comments, track changes, and version history to maintain clarity.
• Use OneDrive or SharePoint for storing shared files.

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6. Security & Compliance

Employees must:

• Avoid sharing files with external users unless approved by management.
• Use password protection for sensitive Word/Excel files.
• Do not store confidential data on personal drives or outside Office 365.
• Report any access issue or suspicious file behavior to IT.

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7. Support

For help with Office apps (activation, syncing issues, document errors):

• Contact the IT Helpdesk at support@heinfricke.services
• Provide screenshots or error messages for faster resolution.