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Bring Your Own Device (BYOD) Policy

From HEIN+FRICKE

1. Purpose

This policy defines the rules and responsibilities for employees using their personal devices (laptops, smartphones, tablets) for company work. It ensures company data is protected while allowing flexibility in device usage.

2. Scope

This policy applies to all employees and interns who use personal devices to access company systems, email, or other resources.

3. Employee Responsibilities

Employees must:

  1. Ensure personal devices comply with company security standards.
  2. Protect login credentials and never share them.
  3. Report lost, stolen, or compromised devices immediately to IT.
  4. Use only authorized apps and software for work purposes.
  5. Follow company policies for data storage, access, and sharing.

4. Device Requirements

  • Supported operating systems must be up to date.
  • Devices must have antivirus/endpoint protection installed.
  • Company-approved VPN or secure connection must be used when accessing company resources remotely.

5. Acceptable Use

  • Accessing work emails, documents, and internal applications.
  • Connecting to the company network via secure methods (VPN).
  • Using communication platforms like Microsoft Teams for official purposes.

6. Security Requirements

  • Enable device lock and strong passwords or biometric authentication.
  • Encrypt sensitive work data stored on the device.
  • Install and maintain approved security updates and patches.
  • Allow IT team to enforce mobile device management (MDM) policies if required.

7. Prohibited Activities

Employees must not:

  1. Store sensitive company data on unapproved apps or cloud services.
  2. Share company credentials or work files with unauthorized persons.
  3. Disable security features such as encryption, antivirus, or VPN.
  4. Use personal devices for illegal, offensive, or inappropriate activities during work.

8. Monitoring & Compliance

  • The company reserves the right to monitor company data accessed from personal devices.
  • Non-compliance may result in restricted access, disciplinary action, or termination.
  • IT may perform audits or require device inspection if security concerns arise.

9. Policy Review

  • This policy will be reviewed annually and updated as necessary to meet security, legal, and business requirements.

10. Acknowledgement

All employees must confirm that they have read, understood, and agreed to comply with this BYOD Policy by signing the BYOD Policy Acknowledgement Form.

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