Suraj.mali@heinfricke.team: /* 2. Strong Password Practices */

2025-11-24T11:36:41Z

2. Strong Password Practices

← Older revision		Revision as of 11:36, 24 November 2025
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	== 2. Strong Password Practices ==		== 2. Strong Password Practices ==

	* Use long, unique, and complex passwords (minimum 12 characters).		* Use long, unique, and complex passwords (minimum 8 characters).
	* Avoid predictable patterns like names, dates, or simple combinations.		* Avoid predictable patterns like names, dates, or simple combinations.
	* Change your password before it expires (every 30 days).		* Change your password before it expires (every 30 days).
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	* Lock your screen whenever you leave your desk (Windows + L).		* Lock your screen whenever you leave your desk (Windows + L).
	* Use company assets only for official work.		* Use company assets only for official work.
	* Do not install software without ~~manager/~~IT approval.		* Do not install software without IT approval.
	* Keep your laptop updated with the latest patches (IT-managed).		* Keep your laptop updated with the latest patches (IT-managed).
	* Never connect unknown USB drives or devices.		* Never connect unknown USB drives or devices.

Suraj.mali@heinfricke.team: Created page with "== 1. Importance of Security == To protect company systems, data, and intellectual property, all employees must follow strict security best practices. These rules are mandatory and apply to all laptops, accounts, and applications. ---- == 2. Strong Password Practices == * Use long, unique, and complex passwords (minimum 12 characters). * Avoid predictable patterns like names, dates, or simple combinations. * Change your password before it expires (every 30 days). * Sto..."

2025-11-24T11:33:38Z

Created page with "== 1. Importance of Security == To protect company systems, data, and intellectual property, all employees must follow strict security best practices. These rules are mandatory and apply to all laptops, accounts, and applications. ---- == 2. Strong Password Practices == * Use long, unique, and complex passwords (minimum 12 characters). * Avoid predictable patterns like names, dates, or simple combinations. * Change your password before it expires (every 30 days). * Sto..."

New page

== 1. Importance of Security ==
To protect company systems, data, and intellectual property, all employees must follow strict security best practices. These rules are mandatory and apply to all laptops, accounts, and applications.
----

== 2. Strong Password Practices ==

* Use long, unique, and complex passwords (minimum 12 characters).
* Avoid predictable patterns like names, dates, or simple combinations.
* Change your password before it expires (every 30 days).
* Store and manage all passwords inside '''Bitwarden''', the company’s approved password manager.
* Never write down passwords or share them with anyone.

----

== 3. Multi-Factor Authentication (MFA) ==
MFA is required for accessing key applications such as:

* Office 365 (Outlook, Teams)

'''Best practices:'''

* Always complete MFA verification using the Microsoft Authenticator app.
* Never approve login prompts you did not initiate.
* Report unexpected MFA requests immediately to IT.

----

== 4. Safe Email & Communication Practices ==

* Do not open attachments or links from unknown or suspicious emails.
* Be cautious of phishing attempts pretending to be HR, IT, banks, or known services.
* Double-check sender details before responding.
* Report any suspicious email to IT immediately.

----

== 5. Device Security ==

* Lock your screen whenever you leave your desk (Windows + L).
* Use company assets only for official work.
* Do not install software without manager/IT approval.
* Keep your laptop updated with the latest patches (IT-managed).
* Never connect unknown USB drives or devices.

----

== 6. Safe Browsing ==

* Access only trusted and work-related websites.
* Avoid downloading files from unverified sources.
* Do not use torrenting, gaming, or high-bandwidth websites on any network.
* Use VPN when working remotely or on public Wi-Fi.

----

== 7. Data Protection & Privacy ==

* Store documents in OneDrive or SharePoint, not on the Desktop or Downloads.
* Do not email sensitive data without approval.
* Do not share internal documents outside the company without authorization.
* Follow the Clear Desk and Clear Screen policy at all times.

----

== 8. Physical Security ==

* Keep your laptop safely locked in your drawer when leaving for the day.
* Do not allow unauthorized persons to tailgate into the office.
* Report lost or stolen devices immediately to IT and HR.

----

== 9. Reporting Incidents ==
If you notice anything unusual such as:

* Unknown login attempts
* Suspicious emails
* System slowdown or unexpected pop-ups

Immediately report it to the IT Helpdesk at: '''support@heinfricke.services'''

Security Best Practices - Revision history

Suraj.mali@heinfricke.team: /* 2. Strong Password Practices */