https://doc.heinfricke.team/index.php?action=history&feed=atom&title=Email_%26_Communication_Policy 2026-04-14T11:11:59Z Revision history for this page on the wiki MediaWiki 1.43.0 https://doc.heinfricke.team/index.php?title=Email_%26_Communication_Policy&diff=371&oldid=prev 2025-11-24T13:29:26Z

<p>Created page with &quot;== 1. Purpose == This policy establishes standards for the use of company email, chat, and other communication tools. The goal is to maintain professional, secure, and efficient communication while protecting company information. ---- == 2. Scope == This policy applies to all employees and interns using company-provided email accounts, Microsoft Teams, or other official communication tools. ---- == 3. Employee Responsibilities == Employees must: # Use email and commun...&quot;</p> <p><b>New page</b></p><div>== 1. Purpose ==<br /> This policy establishes standards for the use of company email, chat, and other communication tools. The goal is to maintain professional, secure, and efficient communication while protecting company information.<br /> ----<br /> <br /> == 2. Scope ==<br /> This policy applies to all employees and interns using company-provided email accounts, Microsoft Teams, or other official communication tools.<br /> ----<br /> <br /> == 3. Employee Responsibilities ==<br /> Employees must:<br /> <br /> # Use email and communication tools for business purposes only.<br /> # Maintain professionalism in all communications.<br /> # Protect login credentials (use Bitwarden) and never share them.<br /> # Report any suspicious emails, phishing attempts, or unauthorized access immediately.<br /> # Ensure that sensitive information is shared only through approved channels.<br /> <br /> ----<br /> <br /> == 4. Acceptable Use of Email ==<br /> <br /> * Sending and receiving official work-related emails.<br /> * Sharing work documents and information with colleagues, clients, or approved third parties.<br /> * Using company-approved platforms (e.g., Outlook, Teams) for communication.<br /> <br /> ----<br /> <br /> == 5. Prohibited Activities ==<br /> Employees must not:<br /> <br /> # Use company email for personal, commercial, or illegal activities.<br /> # Send offensive, harassing, or inappropriate content.<br /> # Share sensitive company information with unauthorized recipients.<br /> # Open suspicious email attachments or click on unknown links.<br /> # Attempt to bypass email security protocols or encryption.<br /> <br /> ----<br /> <br /> == 6. Email Security &amp; Confidentiality ==<br /> <br /> * Emails containing sensitive or confidential information must be encrypted.<br /> * Do not forward company emails to personal accounts.<br /> * Use strong passwords and enable Multi-Factor Authentication (MFA).<br /> <br /> ----<br /> <br /> == 7. Monitoring &amp; Compliance ==<br /> <br /> * The company may monitor email and communications for security, compliance, and productivity purposes.<br /> * Non-compliance with this policy may result in disciplinary action, up to termination.<br /> <br /> ----<br /> <br /> == 8. Policy Review ==<br /> This policy will be reviewed annually and updated as needed to reflect business, legal, and security requirements.<br /> ----<br /> <br /> == 9. Acknowledgement ==<br /> All employees must confirm that they have read, understood, and agreed to comply with this policy by signing the &#039;&#039;&#039;Email &amp; Communication Policy Acknowledgement Form&#039;&#039;&#039;.</div>

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