Editing Talk:Functional Document (section)

== 4. Tasks for All MBVD People ==

=== 4.1 Apply for Authorizations ===
Here you can request access rights to one or more directories for yourself or a person for whom you are a representative.

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'''Recipient:''' Here you can select the person to be authorized. The field is pre-filled with the currently logged user. You can select another person from the district for which you are registered as a representative. 

'''Reason:''' Please provide a (short) reason. This is used for documentation in DIPS and is also displayed to users who receive a request to approve the application. 

'''Directory:''' Here you select the directories for which the recipient should receive permission. The selection is made by first clicking on the (+) symbol in front of “Project directories” or “Group directories” and then opening the directory tree of the desired root directory using the (+) symbols. 

You will see the rights set up by placing a checkmark in the appropriate place. An empty checkbox is displayed wherever rights can be requested. Tick the empty checkbox to specify the desired permissions (“Read” column for read permission, “Change” column for change permission, also known as “write permission”). 

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Click “OK” to confirm the order and it will be placed in your shopping cart. If you have selected multiple directories, multiple orders will be created accordingly.

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You can send the order(s) now or create more requests for additional IT services and add them to your shopping cart. Once you have created all the orders, place the actual order using the “Check and submit shopping cart” button. The order will be placed after you have confirmed the further request with “Yes”. 

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You will then receive confirmation on the screen.

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If you would like to view the status of your order, you can do this at any time via the “order history”.

=== 4.2 Revoke/Give Up Permissions ===
With Revoke/Give Up Permissions you can 

* remove your own permissions, 
* Revoke rights from people for whom you are a representative or 
* Revoke rights to directories where you are the data owner. 

As a data owner, you can access the latter more easily via the “Maintain permissions” service in your personal data owner tasks area.

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'''Directory:''' here you select the directory for which permission should be revoked. You can request authorization revocation for yourself, people for whom you are a representative or for directories for which you are the data owner. 

'''Reason:''' Please enter a reason here why an authorization should be given up or withdrawn. 

'''Select at least one permission to delete:''' A list of existing permissions is displayed, each permission (Read, Modify) and details about the user. Here you select at least one which should be withdrawn or given up. (Note: The data owner's permission cannot be revoked.) 

With “OK” you place the order in the shopping cart.

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With “Check shopping cart and submit” the order “Revoke/abandon authorizations” is sent (after further confirmation).

=== 4.3 Edit Deputy ===
Define and remove your DIPS deputies here. Deputies can submit and approve applications in DIPS on your behalf. 

In the form, you might see a list of deputies already defined. 

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'''Recipient:''' Here you select who you want to edit the representatives for. If you are a representative for someone else, you can also edit their representative. To do this, select the person for whom you want to edit the deputy in the Recipient field. The list of already defined representatives is displayed at the bottom of the form and changes depending on which recipient you have selected here in the “Recipient” field. The field is pre-filled with yourself. Click on “Change” to change the recipient.

In the list for selecting the recipient, you and all the people for whom you are a representative are displayed.

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To select, click on the name of the person whose representative you want to check or change in the list shown above. The selection window is then closed; the selection is accepted as “recipient”, and the representatives for the selected person are displayed in the list.

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To make changes to your deputies, proceed as follows:

'''Reason:''' For documentation purposes, enter a reason why you want to change the list of substitutes.

To change your deputies, you can use the “Add Deputies” and “Remove Deputies” functions, which are described below.

=== 4.4 Define Additional Deputy ===
Select: To define an additional deputy, click “Select” behind the “Add deputy” text. The sub dialog for selecting a new deputy opens. In the list, you can use the Search field to narrow the list. Click on the person's name to select a new deputy (the window will close automatically).

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The deputy to be redefined now appears in the list with a leading green (+) sign.

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Send your order now using the “OK” button. Note: Don't forget this step because your change of deputies has not yet been completed.

Your newly added deputy will then end up in your shopping cart as an order. You can also make further changes to your deputies before submitting. For example, you can add additional substitutes or mark existing ones for deletion before submitting the order.

=== 4.5 Remove Existing Deputy ===
“Delete” checkboxes in each line: To remove a substitute that has already been defined, click the checkbox in the corresponding line and submit the form with the “OK” button. Note: You can also mark multiple delegates for removal at the same time.

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Just send the changes with the “OK” button. Your changes to the substitutes will then end up in your shopping cart as individual orders.

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With “Check shopping cart and send” the order “Process processing” is sent (after further confirmation).

=== 4.6 Report - Overview of My DIPS Authorizations ===
Here you can generate a report that shows you all the permissions that are defined for you or a person you represent in DIPS and implemented on the file system.

First, the input form “Overview of my DIPS authorizations” appears.

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In the “Authorized person” field, select who you would like the authorizations to be displayed for. The field is pre-filled with you as a logged in user. You can use the “Change” link to select another person for whom you are defined as a representative in DIPS.

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You select a person by clicking on their name. The selection window then closes automatically, and the person is adopted.

To create the report, click on “Online anzeigen”.

The requested report will then be generated and displayed in a separate window.

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The report contains brief information about the selected user in the header and below it a list of all their permissions. The list is sorted alphabetically by directory name.

Note: The Write permission implicitly includes the Read permission. 

=== 4.7 Report - Overview of Deputy/Deputies ===
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